1) System Preferences -> "Printers & Scanners"
2) Click the "+" symbol near the bottom left corner of the screen
3) Select the middle icon that looks like a globe. We are going to be adding the printer via ip address.
a. "Address:" input the ip address of the printer you are adding. Refer to Printer List for a list of ip addresses. "**.**.**.**"
b. "Protocol: Internet Printing Protocol - IPP"
c. "Queue:" leave blank
d. "Name:" Name it was it is named on the network. For example: INS MPC6503
e. "Location:" Describe where it is. For example: "Behind Gerry" or "in academics"
f. "Use:"
i. You will need to google the model number of the printer you are attempting to add and download the drivers for OSX Big Sur. You will need the user's password that they use to login to their mac to finish the installation.
ii. "Select Software…"
1) Search for the model number: "6503", for example.
g. Click "Add"
With the printer added, you must now input their department's printing code.
1) Open "Word"
2) Create a new blank document and type in color to test color printing, if necessary.
3) Click "File" -> "Print…"
a. Select the printer you just added
b. Click the "Copies & Pages" drop down menu and select "Job"
c. Click the box for "User Code" and input their department's printer code
4) You're done! Print to test that it worked
a. NOTE: The printer will most likely show a red error sign in the dock. Let the user know that this is nothing to worry about and that it will still print regardless of the error sign.
This happens because the mac drivers we've installed did not assigned jobs for the other trays and feature sets. It's Apple's way of saying the printer is not setup "properly", but the Big Sur drivers don't allow the user to assign tray options. It's fine to completely ignore.